In line with Legislation requirements and Association Rules, all persons working with children, young people, vulnerable groups or adults at risk in a voluntary or paid capacity, must be appropriately vetted and adequately trained prior to commencing their role. Those who are involved in the management of individuals appointed to work with your members in your club must also be vetted.

Vetting is carried out by AccessNI through Ulster GAA for those involved in clubs in Antrim, Armagh, Derry, Down, Fermanagh and Tyrone, where they return criminal history information on the applicant. This enables Ulster GAA to make more informed recruitment decisions in relation to the suitability of the applicant for the role. Ulster GAA process applications for vetting checks free of charge, for our Volunteers at a clubs request and and the vetting acceptance covers members for roles within the six counties in Ulster.

We remind all clubs that they should not permit anyone to work with their children, young people, vulnerable groups or adults at risk in the Club until they have been suitably vetted, adequately trained and approved for their role.

Applications are submitted using a verified nidirect account, this will involve going through a digital identity verification process.You will need your own nidirect account to complete the online enhanced disclosure application. Please see: A guide to completing an enhanced check application online.

 

The simple process is as follows:

  1. Applicant fills out the online Enhanced Access NI Application Form via NI Direct. 
    • Go through the nidirect website http://www.nidirect.gov.uk/accessni
    • Select the option ‘Apply for an AccessNI check’ and then select the option to ‘Apply online for an enhanced check through a registered body’’
    • Log in
    • When prompted- ‘Please enter the PIN code provided by the organisation asking you to complete this application’ Ulster GAA Pin code: 540101

 

2. Continue through the process,

    • Upload two identity documents so that information provided on your application can be verified. (acceptable forms of ID)
      • Where possible you should upload your birth certificate issued at the time of your birth (or another suitable document that confirms your name(s) at birth and date of birth) and a second document that contains both your current name and a photographic image of yourself.
    • Confirm all details in Applicant’s declaration.
    • You will be provided with an individual 10 digit Reference Number. This number should start with 200 e.g. 2009999999, this will be used throughout the process.

 

3. Next log into Foireann

Please ensure the details on your Foireann profile are correct and reflect your name as per your legal documents i.e. name, address, and date of birth.  If details are incorrect click on ‘your profile‘  to make edits.

    • Click ‘Qualifications and Vetting’
    • Click ‘Apply to be Access NI vetted‘ (Paid or volunteer depending on your role)
    • Enter Access NI (10 digit) Reference number
    • upload 3x ID Documents . click here for more info
  2. Club Children’s Officer verifies Applicant ID Documents on Foireann. click here for more info
  3. Ulster GAA approve the form and your ID and send to Access NI
  4. Access NI Process the form and issue the Disclosure Certificate directly to the applicant
  5. Ulster GAA write to the applicant (via email) to confirm their vetting acceptance, this is updated on your Foireann profile and your club secretary and children’s officer receive a copy of your acceptance letter via email.

Please note:

  • If there is information on your Certificate, Ulster GAA will write to request that you share your digital certificate with us via the digital link directly to safeguarding.ulster@gaa.ie
  • Ulster GAA risk assess all Enhanced Disclosure Certificates that contain information, where required, we will contact the applicant directly to discuss before any decision with regard to their suitability for the position applied is made.
  • Where required, Ulster GAA, with the applicants consent, will meet with club officers to discuss any areas of concern if required.
  • Applicants have the right to appeal any decision made by Ulster GAA in relation to their suitability for the position applied.
  • Acceptance letters are valid for three years from the date of completion at which stage they must then be renewed by submitting a new application.
  • You will receive a reminder email when your Access NI Application is due to expire.

If you have any queries in relation to this, please do not hesitate to contact Conn Stevenson;  accessni.ulster@gaa.ie

 

For more information:

Access NI Code of Practice

AccessNI Privacy Notice